University of California - San Diego #93602 Research Administrator/Coordinator in San Diego, California

#93602 Research Administrator/Coordinator

Filing Deadline: Thu 5/24/2018

Apply Now

This is a UC San Diego Internal Recruitment open to UCSD Staff Only

UCSD Layoff from Career Appointment: Apply by 5/18/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.


UCSD Division of Biomedical Informatics: Biomedical Informatics is an interdisciplinary field at the intersection of biology, medicine, and quantitative sciences. Biomedical informatics researchers develop new methods to integrate and analyze vast amounts of data generated in the laboratory, clinical and translational research, clinical encounters, and population studies.

The goals of the division are to (1) promote excellence in biomedical informatics research, (2) collaborate with biomedical researchers in developing new quantitative methods that enable the formulation and testing of original hypotheses, (3) train the next generation of biomedical informatics specialists, and (4) interface with engineering, mathematics, information and computer science communities, serving as a hub for quantitative scientists focused on biomedical research.

Under the general supervision of the program manager the incumbent will assist in developing and executing research plans for accomplishing project objectives as well as assisting with recruitment of participants for the research studies. Work direction will be provided by project managers.

The incumbent will participate in coordination of the submission of all materials required for new grant proposals, grant renewals and continuations, annual and quarterly progress reports, internal reports, and final reports. Will interpret research protocols and coordinate tasks related to these protocols, coordinating the accuracy, timeliness, and efficient flow of data from collection to transmission.

The Research Administrator/Coordinator must be able to work both independently and as part of a team. Will perform general research support such as attending project meetings, organizing research data and documents, ordering of supplies, organizing research related travel and events, and organizing and attending regular team meetings.

The Research Administrator/Coordinator also will recruit and assist with recruiting study participants for DBMI research studies. Send initial communication and follow up messages to patients and participants by email, phone, and post. Appropriately respond to questions from study participants, and obtain informed consent for research participation. Manage data and prepare and maintain research participant files. Maintain recruitment logs and provide reports, as needed. Assist in scheduling participants and tracking gift cards given to participants. Assist with creation of recruitment materials, ordering supplies, and other administrative tasks related to the study as needed. Perform quality control on patient files.


  • Experience with and knowledge of human research, medicine, public health, biology or related field as typically acquired by a Bachelor's degree, or an equivalent combination of education and experience.

  • Demonstrated experience organizing large volumes of data using creative tools, logs and databases.

  • Demonstrated experience interpreting/coordinating research protocols and the corresponding data requirements. Demonstrated experience with human subjects research and processes.

  • Demonstrated experience recruiting human subjects for research protocols.

  • Demonstrated experience setting up and recording project meetings. Producing meeting minutes and action items, and distribute as needed.

  • Experience with website content management.

  • Demonstrated ability to provide support for project managers on multiple projects and track deliverables, timelines and reporting needs.

  • Demonstrated ability to track inventory and order recruitment or study supplies in a timely manner.

  • Demonstrated ability to communicate clearly and concisely, both verbally and in writing. Strong interpersonal and communication skills, including tact, diplomacy, and flexibility. Ability to work successfully with a wide range of people with varying perspectives and needs. Demonstrated ability to maintain strict confidentiality.

  • Demonstrated experience with multiple computer programs such as Microsoft Office (Excel, Word, Outlook, PowerPoint, Project), Adobe (Photoshop, Acrobat, Illustrator), EndNote or equivalent, SharePoint, Drupal or equivalent, and Camtasia or equivalent.

  • Outstanding writing and editing skills using knowledge of conventions of academic style, English grammar, punctuation, and spelling. Demonstrated ability to re-write text that is ambiguous, unorganized or grammatically incorrect.

  • Excellent organizational skills. Demonstrated ability to manage a large volume of work efficiently and meet deadlines with frequent interruptions and changing priorities. Demonstrated ability to develop, organize, and track projects and coordinate complex activities requiring a high level of accuracy and meticulous attention to detail.

  • Strong decision making skills and ability to use independent judgment and discretion to quickly set priorities and establish new procedures when needed. Demonstrated ability to research, analyze, recommend, communicate, and implement solutions. Must function independently with minimal direction.

  • Demonstrated experience with event planning, scheduling and organizing travel.


  • Employment is subject to a criminal background check.

  • Must be willing to work overtime.

  • Must be able to travel domestically.

  • Occasional evenings and weekends may be required.

Apply Now

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Payroll Title:



MEDICINE/Biomedical Informatics

Salary Range

Commensurate with Experience


La Jolla

Appointment Type:


Appointment Percent:



RX Contract

Total Openings:


Work Schedule:

Days, 8 hrs/day, Mon-Fri

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.