The Ken Blanchard Companies Executive Assistant to President and Senior Executives in Escondido, California
Executive Assistant to President and Senior Executives
We believe that leadership not only has the opportunity but the responsibility to unleash the power and potential of people and organizations to change the world. As a premier global leadership development company with corporate headquarters located in San
Diego, California, we’ve spent the last 35 years shaping how the top companies lead and internally build environments of continuous improvement, innovation, and work passion. Exceeding client expectations, embodying our leadership principles and living our
organizational values is everyone’s common goal at Blanchard. Find out more at www.kenblanchard.com.
The Executive Assistant is responsible for a wide-range of administrative functions requiring the highest levels of accountability and confidentiality to effectively represent Senior Executives. This position acts as a liaison both internally and externally
by proactively providing support to help manage the effectiveness of Senior Executives.
Please note - This is a part-time position.
Efficiency and Organization
Provides high level organization of the office, reporting, and filing systems
Reads, routes, and responds to routine and recurring items
Opens, and flags mail for Senior Executives’ immediate attention; Initiates and composes correspondences
Manages complex changing calendars and detailed travel planning
Prepares monthly, quarterly, and year-end documents/reports with timeliness and accuracy
Tracks and submits expense reports, check requests and other data as requested
Composes briefings, executive summaries, and reports
Ensures efficient creation and distribution of reports, communications, and other critical documents
Identifies processes, system improvements, and communication protocols, to maximize the efficiency and organization of the executives
Meetings and Data Management
Coordinates primary logistics of All Sales Meetings and Sales Reward & Recognition Trip (excluding site selection)
Prepares and distributes meeting agendas, takes meeting notes, arranges catering and technology needs.
Creates and prepares presentations, including retrieving supporting data, for presentations at All Company Meetings, Board Meetings and others as directed
Acts as lead exec admin in preparing for monthly leadership team meetings. (communicates agenda, captures meeting notes and decisions, and confirms logistic and technology needs)
Sets up dashboards and spreadsheets to chart and track milestones, goals, and deadlines for Executives
Manages designated special projects for Leadership Team
Maintains business dashboards, performing updates, research and analysis as needed.
Helps draft presentation outlines, PowerPoint slides, and other communications
Outreach and Liaison
Represents Senior Executives when they are out of the office or unavailable
Greets visitors and responds to calls, providing information and making appointments, or referring to others
Establishes and nurtures relationships with the direct reports and the cross-functional leaders.
Makes decisions and problem solves as needed for the Senior Executives to minimize delays.
Serves on cross-functional committees representing Senior Executives’ point of view.
Manage calendars and coordinate appointments for staff, sales, leadership, and client meetings.
We’re looking for someone with the following skills, abilities, and experience…
A highly dependable self–starter who thrives in a fast-paced results oriented environment
Ability to deal with sensitive issues and maintain strict confidentiality
Detail and deadline oriented
Professional, flexible and independent
Strong customer service orientation with ability to use good judgment and make decisions
A demonstrated affinity for Blanchard’s values: Trustworthiness, Focus & Clarity, Kenship, Getting to D4, Dialogue and Ownership
Effective problem solving and analytical skills
Strong reformatting, editing, and writing skills
Exceptional interpersonal skills
Five years of Executive Assistant experience supporting Senior level executives
Previous experience supporting a Vice President of Sales desired
Experience with the Microsoft Office environment, web-based software (webinar production), SharePoint, and CRM systems
Associate’s or Bachelor’s Degree
The Ken Blanchard Companies is an equal opportunity employer that values diversity.
EOE F/M/Disabled/Veterans/Sexual Orientation/Gender Identity.
We are an equal opportunity employer that values diversity. EOE AA F/M/Disabled/Veterans.
Please view Equal Employment Opportunity Posters provided by OFCCP here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .